Wellington Community Privacy Statement

Keeping In Touch and Supporting College through the Wellington Community

The Wellington Community includes anyone whose life has been touched by the College: students, Old Wellingtonians, parents (past and present), staff (past and present), and friends of Wellington College and its partner schools.

The College and Wellington Community have a shared interest in and coordinated approach to our former pupils and supporters and want to stay in touch and this statement summarises how we handle and use the data it collects. We will use the contact details of parents, alumni and other members of the Wellington Community to keep them updated about the activities of College, including by sending updates and newsletters, by email and by post.

Transparency – the data will be used by the Wellington Community to organise events and services as well as for fundraising purposes. These include production and distribution of publications and appeal information, and the marketing of events and dinners. Communications may be sent by post, telephone or increasingly, by electronic means. Most records contain education, contact details, and career information. Contact with College and donations are also recorded. In some cases other data may include information about partners, financial and other data you have disclosed to us or which we have derived from publicly available sources in order to maximise the College’s fundraising potential.

Security and data-sharing with partners – all information is held and transmitted securely and (in addition to disclosure as permitted or required by law) may be disclosed on a considered and confidential basis to officers, Governors, employees and/or staff of Wellington College, The Old Wellingtonian Society. Data may also be transmitted to selected third parties who may provide services (such as printers, mailing houses, wealth screening services and fundraising consultants) to the Wellington Community. They are required to delete or destroy all such information once they have completed the agreed activities carried out on our behalf.  We also facilitate communication between former pupils but will not release personal contact details without your permission.

WE WILL NOT SELL OR SHARE YOUR INFORMATION WITH ANY THIRD PARTIES FOR THEIR OWN USE, OR FOR THEM TO MARKET TO YOU.

Basis for processing – Your pre-existing relationship with College establishes a legitimate interest in our sharing with you news of developments at Wellington, our fundraising programme generally, and in the social and networking opportunities that we offer to our community. It is on this basis that we hold the information that you or others have supplied to us, and use it in the manner set out in this document. You will receive our general news, and information about our events and our development programme, unless you have asked us not to contact you about certain subjects, or using certain methods (see below). There is a balanced and legitimate interest in our contacting members of our community to establish whether or not they would like to commence or to renew financial support for the School through the Wellington Community. This serves to maximise our ability to carry out our objectives in this regard, but also to ensure that we respect community members’ wishes in respect of fundraising approaches.

Control – You are in control of your data. If you have any queries, wish to restrict data processing or sharing including use for fundraising or marketing of events or do not want to be contacted at all, please inform us at Wellington Community Office, Wellington College, Crowthorne, Berkshire RG45 7PU. (Minimal information is always retained to make sure we do not contact you inadvertently). Our privacy and data protection policy is under constant review and any changes will be published on our website and made available in hardcopy on request.

November 2017